EVENT IN A BOX
EVENT IN A BOX
Phase 1: Initial Planning and Research
Complete Event Form: Fill out and submit the initial Event Form.
Safe Church Policy: Read and sign the acknowledgment form confirming you understand and will adhere to the policy.
Phase 2: Location Setup
Option A: On-Site Events
Room Reservation: Email office@phoenixucc.org to request and confirm your room/space reservation.
Option B: Off-Site Events
Participant Roster: Compile a complete list of all attending participants.
Specialized Qualifications: Identify and note any participants on the roster who hold medical, mechanical, or legal qualifications.
Volunteer Vetting:
Ensure all volunteers have completed background checks.
Ensure all volunteers have signed the Safe Church Policy.
Phase 3: Waivers & Documentation (Off-Site Events)
Important Note: Every participant (or their guardian) must complete the appropriate paperwork prior to departure.
Adults
Adult Waiver Form (Completed & Signed)
Carpool Waiver (if applicable)
Minors
Minor Waiver Form (Completed & Signed by Parent/Guardian)
Unaccompanied Minors: For minors attending without a parent/guardian:
Temporary Guardianship / Medical Decision Permission Form signed.
Ensure minors are paired with a minimum of 2 background-checked adults at all times.
Copy & Packet Assembly
For every participant, assemble a packet stapled in the following order:
Completed & Signed Waiver Form
Photocopy of Photo ID
Photocopy of Medical Insurance Card
Phase 4: Event Day Preparedness
Document Storage: The Event Leader must carry all completed participant packets with them at all times during the event.
First Aid Kits: Carry required First Aid Kits (must include basic supplies + triage-level equipment, including a tourniquet).
Ratio: Provide 1 First Aid Kit per [XX] participants.
EVENT IN A BOX
EVENT IN A BOX
